The information below is a general outline of the process and provides an understanding of what Whitefire Theatre provides and general requirements needed from you. 

The Whitefire Theatre

Solofest allows for two versions of registration:

  1. Live performance with optional on-demand streaming.

  2. On-Demand streaming of existing videos.

 

All shows submitted will be passed through a Whitefire team acceptance process before being confirmed as participants in Solofest 2022.

 

  1.  PAYMENTS AND FEES

  • Deposit of $175 secures the live performance date, or on-demand streaming service.

  • If there is more than 1 live performance date, $175 deposit is needed for each additional performance date

  • If performing live (with or without streaming), the first $750 of ticket sales will go to the Whitefire. Live performance tickets sales that exceed that amount will go to the performer within 10 days following live performance.

  • If submitting existing video for on-demand viewing only, the first $325 of ticket sales will go to the Whitefire. 

  • Once minimum sales thresholds are met, any on-demand ticket sales will be split 50/50 and will be distributed to the performer every 10 days until fully paid out.

  • Ticket price will be set at $25 for live performance and $20 for on-demand.

  • Other than the day and time to film the live performance and the complimentary 2hr technical rehearsal timeslot, additional use of space for rehearsals is $50 for 2 hours, WORK LIGHTS ONLY and depending on availability 

  • Producer agrees to keep all spaces clean. Dressing rooms must be completely clean (no personal articles, scripts, food, beverage, water bottles, etc.) at the end of each performance. If Whitefire needs to clean/dispose of trash etc., there will be $75 fee

  • All moneys paid to Theatre are non-refundable

 

  • Future shows will be an addendum to this contract and will be drafted after the original contract expires. All original contract rules and payments apply to any and all addendums 

 

  1. ON-DEMAND STREAMING

  • Should the artist opt for a streaming registration, their show will be available for On-Demand streaming through Vimeo 24-36 hrs after their live performance, or upon receipt of video.

  • All shows will remain live through March 27th.

  • On-Demand ticket sales will receive final settlement no later than April 6th. (aka, 10 days following final available date)

 

  1. PRODUCER’S GENERAL RESPONSIBILITIES

  • Contract, waiver and deposit must be received as soon as possible to secure the performance date 

  • Marketing your production

  • Providing Whitefire with the following:

  • 45-70 word synopsis

  • Graphics (required and optional sizes are located in the Production Guide & Graphic Specs pdf)

  • Show audio designed in QLab prior to tech

 

  1. WHITEFIRE PROVIDES

Tech time: 12p-6p on performance day with performances at 8pm (Thursday-Saturday); 11a-5p on performance day with performances at 7pm (Sunday)

  • Recording of your performance

  • 2 Techs for lighting & Qlab for live performance/recording

  • Director for camera

  • Custom designed lighting during tech for performance

  • This includes: light board, dimmer pack, cables, and instruments

  • Audio mixer, CD deck, and amplification for productions - not to be altered without permission of Whitefire.

  • Custom designed light plot

  • Some storage, depending on availability

  • Solofest Marketing: weekly e-blasts to 4000+, social media, website

  • Use of furniture or props belonging to Whitefire or a third-party with Whitefire/Owner’s prior consent

 

  1. MISCELLANEOUS

  • Producer agrees not to make any alterations, additions, repairs or improvements in or about the physical property, including removal or altering of all curtains, without the prior written consent of Whitefire.  

  • Producer agrees not to change, move or relocate sound system or lighting board out of the booth without the permission of Whitefire.

  • Producer understands that Whitefire is a multi-use space and that other productions will be sharing the space and technical equipment that is provided by Whitefire.

  • Producer is solely responsible for the security and maintenance of their own production property. 

  • Whitefire is not responsible for any theft, loss, or damages.

  • Whitefire is a non-smoking facility in accordance with City Fire Regulation.  With the exception of on-stage performances, smoking is not allowed in the theatre.

  • Whitefire is for theatrical stage productions or rehearsals only.  Any other use of the facility must have prior written consent of Whitefire.

  • No pets are allowed in the theatre without the prior consent of Whitefire

  • No use of glitter, glitter make-up, table confetti or any similar type of material that contains glitter is allowed in the theatre. There will be a $100 fine if any of the listed products have been used.

  • If a dispute arises between Whitefire and Producer out of or relating to this agreement, or the breach thereof, and if said dispute cannot be resolved through timely, good faith efforts, the parties agree to first submit the matter to binding arbitration with an independent arbitrator presiding.  The arbitration shall be processed under the auspices of, and in accordance with, the rules and procedures under the Commercial Mediation Rules of American Arbitration Association in Los Angeles County, California, and judgement upon the award rendered may be entered in any court of the forum having jurisdiction thereof.

  • In the event that Whitefire assigns or transfers ownership of the business to another party, the obligations and/or covenants in the rental agreement shall remain in force and binding upon that party.  In such an event, Bryan Rasmussen shall be relieved of all liability with respect to the obligations and/or covenants contained in the rental agreement.

 

  1. INDEMNITY

Show producer agrees to release, indemnify, protect, defend, and hold harmless the Whitefire Theatre, and its and their officers, directors and employees and their respective successors from and against any claims, demands, causes of action, judgments, proceedings, awards, damages, losses, fines, penalties, costs, expenses and liabilities, including litigation costs and reasonable attorneys’ fees, arising out of (a) death, illness, injury, lawsuits, or property loss or damage as a result of or in connection with the negligent acts or omissions of show producer, affiliates, subcontractors and their respective employees, officers, directors, representatives, agents and invitees, or (b) a breach of this Agreement by show producer.

 

  1. PERMISSIONS and UNIONS

By signing this agreement, producer affirms that they are solely responsible for any necessary union reporting and contracting, and that they have rights to perform the work in question. If there are any other rights holders, producer must provide proof of right to perform the work to venue.

1. Show length should be no less than 45 minutes and no longer than 90 minutes

2. Tech, run-thru, dress and performance are all on the same day.

Main Requirements

1.  You'll be asked to send a deposit, with your signed contract and waiver to secure your place in the festival and get tickets on sale.

2. Submit a synopsis! 40-70 words (*may be edited for publicist and Whitefire)

3. Send your graphics:

GRAPHIC INSTRUCTIONS

*DO NOT HAVE INFORMATION:  DATE, TIME, TICKET WEBSITE, REVIEWS ETC.  ON YOUR GRAPHIC

  KEEP GRAPHIC AS CLEAN AS POSSIBLE

 

*The date, time, ticketing info will be listed below your graphic on the Whitefire website, Ticket Tailor and the Eblast (that is why is not needed on the graphic).

Text on graphic

  • Title, Written & Performed by, and Directed by

  • You can also add: written by, performed by, directed by, produced by (any combination or all – it is your choice)  

 

 2 Vimeo Image sizes:

 ▪ 1920w x 1080h   horizontal (will also be used for website & eblast)

 ▪ 1600w x 1080h   horizontal

For the publicist:

300 x 300 square  TITLE ONLY

You will set up your Ticket Tailor account with an assigned password from the Festival Produce.  The login is your email

 

Ticket Tailor Image sizes

  • 1024w x 326h  horizontal

  • 108w x 108h     square

 

Whitefire Provides

- 2 techs for live-streaming         
- Custom designed-lighting: this is the beginning of your tech time
- Full tech on day of performance includes: q2q, run-thru, dress rehearsal
- Publicist for marketing the festival
- Weekly Eblast to 3,000+ subscribers
- Social media shoutouts, and opportunity for artist highlights.